Policies + Guidelines
Student Consumer Information
RMCAD Students must purchase required textbooks for their applicable courses. Students are required to furnish their own art supplies and materials for the completion of each course.
FERPA was designated to protect the privacy of educational records, to establish the rights of students to inspect and review the educational records, and to provide guidelines for the correction of inaccurate or misleading data. Students also have the right to file complaints with The Family Educational Rights and Privacy Act Office (FERPA) concerning alleged failures by the institution to comply with the Act. The Academic Catalog details the procedures to be used by Rocky Mountain College of Art + Design for compliance with the provisions of the Act. Questions may be directed to the Office of the Registrar.
Tuition Refund Policy
RMCAD’s Institutional Refund Policy has been established in accordance with current state and applicable accrediting standards. The RMCAD Institutional Refund Policy is applied to determine what the STUDENT is charged for their attendance during the payment period that he or she failed to complete. Payments made during the payment period of withdrawal are applied to the charges for the same payment period to determine if a refund is due to the STUDENT or a balance is due to RMCAD.
In the case of a withdrawal, tuition and fees for the term will be charged as follows:
Percentage of Tuition Charged
100% of tuition charged
After the drop period (refer to the Catalog for Add/Drop dates)
Withdrawals within the Add/Drop period
STUDENT may drop courses within the Add/Drop period indicated in the catalog, in the following ways: (i) student-initiated drop; or (ii) administrative drop due to non-attendance or non-compliance with the Academic Catalog policies and receive a full refund of tuition.
Withdrawal after the Add/Drop period
If STUDENT withdraws after the Add/Drop period indicated in the Catalog, STUDENT will be responsible for the full cost of the withdrawn course(s). STUDENT may also be administratively withdrawn due to non- attendance or non-compliance with the Academic Catalog policies.
In the event of a STUDENT’s prolonged illness, accident, death in the family, or other circumstances that make completion of the term impossible or impractical, RMCAD will attempt to make a fair and reasonable settlement. RMCAD reserves the right to modify these policies in order to remain in compliance with any changes in applicable state laws and accreditor’s standards.
STUDENT-INITIATED WITHDRAWAL FROM RMCAD
Students who wish to initiate a withdrawal from RMCAD must obtain a form from the Office of Academic Advising. The withdrawal form requires signatures from the Student Accounts Office, Financial Aid and Academic Advisor, and the Registrar. No exception may be made to this policy.
If a refund is due to a student who has withdrawn from RMCAD, as determined by the Student Accounts Office according to the RMCAD refund policy, the refund will be mailed within 30 days of the student’s completion of the formal college withdrawal process.
Students who withdraw for the term are considered “official” withdrawals for financial aid purposes, and the withdrawal date for the calculation will be the date that the school was notified of the student’s intent to withdraw, or the student’s last date of attendance from all courses within the term per RMCAD’s absence policy. Please see the “Attendance ” section for more information. The calculation for official withdrawals is based on the percentage of time attended in the payment period prior to the date of withdrawal. For students who officially withdraw and receive grades of W for all courses within a term, the amount of assistance earned is determined on a pro-rata basis using the date of withdrawal. For example, if a student completed 30% of the payment period, they earn 30% of the assistance originally scheduled to be received. Once more than 60% of the term is completed, the student earns all the assistance scheduled to be received for that period.
REFUND POLICIES AND PROCEDURES
A course may be dropped on or before the seventh day (census date) of the term without penalty. If the student drops a course on or before the drop date for a term, the amount of tuition for the dropped course will be refunded to the student’s account.
Tuition and fees will not be refunded if the student withdraws from the course after the drop date for the term/semester. If a student withdraws from their classes in the second term of the semester and before the drop date for the second term, tuition will be refunded for the second term but the semester fees will not be prorated or refunded.
The student will be responsible for unpaid tuition charges and the paid admission application fee will not be refunded. If a student drops a course(s) prior to the drop date for the term and has already paid tuition charges for the course, a refund will be processed within 30 days of the withdrawal.
The refund policy may be impacted by state law where a student resides, and RMCAD will adhere to any state-specific laws in the case of refunding tuition.
UNOFFICIAL + AUTOMATIC WITHDRAWAL TITLE IV INFORMATION
Students who fail to attend class during the official, seven-day Drop period will be withdrawn from their courses scheduled for that term, and no Title IV Funds will be requested from the U.S. Department of Education. Students who are assigned a “W” grade according to the attendance policy and those who have received an “FN” grade assigned by the Office of the Registrar according to the attendance policy may have a portion of their Title IV Funds returned to the U.S. Department of Education.
If the student did not receive all of the funds earned, they may be due a post-withdrawal disbursement. If a post-withdrawal disbursement includes loan funds, the student must give permission before the funds can be disbursed.
If a student qualifies for a post-withdrawal disbursement of grant funds, RMCAD will automatically apply these funds toward tuition and fees.
- The institutional charges multiplied by the unearned percentage of your funds
- The entire amount of excess funds
- The school must return this amount even if it didn’t keep this amount of Title IV program funds. Funds that are returned to the federal government are used to reimburse the individual federal programs from which a student has received the aid. Financial aid returned (by RMCAD and/or the student or parent) must be allocated, in the following order, up to the net amount disbursed from each source:
Federal Unsubsidized Direct Loan
- Federal Subsidized Direct Loan
- Federal Direct PLUS (Parent) Loan or Grad PLUS Loan
- Federal Pell Grant
- Other Federal Loan or Grant Assistance
If RMCAD is not required to return all of the excess funds, the student must return the remaining portion. Returned loan funds from the student (or parent for a PLUS Loan) must be repaid in accordance with the terms of the promissory note with scheduled payments to the holder of the loan over a period of time.
Any amount of unearned grant funds that the student must return is called an overpayment. The maximum amount of a grant overpayment that must be repaid is half of the grant funds the student received or was scheduled to receive. Students are responsible to make arrangements with RMCAD or the Department of Education to return the unearned grant funds.
The refund requirements for Title IV program funds when a student withdraws are separate from any institutional refund policy of the school. Therefore, the student may still owe funds to RMCAD to cover unpaid institutional charges for any Title IV program funds that the school was required to return.
Students who have questions about Title IV program funds should call the Federal Student Aid Information Center at 1-800-4-FEDAID (1-800-433-3243). Text Telephone (TTY) users may call 1-800-730-8913. Information is also available on Student Aid at www.studentaid.gov.
Transfer of Credit Policies and Articulation Agreements
- Admissions Requirements
- Admissions Policies + Procedures
- Transferability of RMCAD Credit
The transferability of credit from RMCAD to another institution is at the discretion of the accepting institution and RMCAD makes no statements or claims regarding the transferability of its credits. It is the STUDENT’S responsibility to confirm the acceptance of credits by another college.
- Transfer Credit for Admissions
Previously earned post-secondary credits may be considered for transfer if they were earned at an institution accredited by:
- An agency recognized by the U.S. Department of Education. A current list of recognized agencies can be found here.
- Certain programmatic accrediting agencies that oversee programs with content similar to those offered by RMCAD (such as the Council for Interior Design Accreditation).
- International equivalents to the aforementioned agencies.
- Articulation Agreements
Accreditation and Copyright
- Copyright © 2023 Rocky Mountain College of Art + Design
Computer Use + File Sharing
All RMCAD students are required to have a computer, applicable equipment, and applicable hardware and/or software, high-speed broadband internet, in addition to tuition, for coursework. A list of minimum technology specs for the aforementioned components can be found here, organized by degree program. RMCAD students will receive appropriate support services as needed and will remain informed about usage guidelines. RMCAD students are responsible for ensuring that they have the necessary equipment for their coursework.
Please use this link to review the requirements for your computer, equipment, and additional hardware and software, by degree program.
COLLEGE COMPUTER, NETWORK, + TELECOMMUNICATIONS
The unauthorized use of facilities, services, equipment, account numbers, or files is prohibited. Additionally, it shall be a violation of this Code for any student to read, copy, change, delete, tamper with, or destroy any other user’s files, software, programs, and accounts without the permission of the owner.
RMCAD students are responsible for the proper care of equipment, facilities, gear, books and supplies while in their control and/or use. Damage or loss to such equipment, facilities, or gear is payable by students.
RMCAD students are required to consent to being contacted via email, cell and home phone, and text messaging regarding enrollment information. RMCAD does not sell student information to third parties for marketing.
Student Financial Assistance
RMCAD requires a non-refundable application fee of $50.00 payable upon application to the college. Tuition and fees are further outlined in the RMCAD Enrollment Agreement (EA).
Health + Safety
- Campus Policies
- Medical Withdrawal
- Student Code of Conduct + Student Conduct Process
The Student Code of Conduct, located in RMCAD’s Catalog, applies to all students and includes conduct that occurs on college premises, online, or at the activities official approved by RMCAD, regardless of location. Upon enrollment, STUDENT is deemed to have given their consent to uphold the Student Code of Conduct standards and processes.
- Health + Wellness Center
- Title IX
- Safety + Security